[MUSIC] Now we have a few ideas about organizing an event. Let's start by looking at the big picture. One of the things we learned is that we need to start early and plan ahead. Here are a few phrases to remind you of that. Don't procrastinate. When you procrastinate, you say to yourself, I'll do it tomorrow. And then the next day, you say I'll do it tomorrow. Another common phrase to remember is don't put it off. It's similar to don't procrastinate. And finally, don't wait until the last minute. All of these phrases tell you the same thing, start early. In planning an event, there are many times when you'll need to describe the event. For example, if you're calling an events planner, you want to be able to describe your event to them. Let's look at a few things we can include in a description. First, the most basic thing is the kind of event. There are many kinds of events, but here are a few examples with some common verbs. We're having a launch party. We're hosting a welcome reception. We're planning an awards dinner. We're organizing a conference. Next, you'll want to describe why you're having the event. There are many reasons for having a business event. For example, you may want to honor someone, or to welcome a new manager. To announce a new product, to celebrate a retirement, to raise money for a charity. The size of the event is also important, so you can include that in your description. We're inviting 50 people. We're having 75 people. We're expecting 300 people. We're planning on 1,000 people. If an event is announced to a lot of people or to the public, you might not really know how many people will come to an event, so you can say what you hope for. We're hoping for about 400 people. In the last examples, we used the word people. But you might want to use a word or phrase that describes the people. Who was the event for, researchers, government officials? Is it for business associates, employees and their families? A visiting trade delegation? Is it for the general public? But sometimes, just using people is okay too. So let's put that all together to create a short effective description of an event. When you call the events planner or the venue, you can give a short but helpful description of an event. We're planning an awards dinner to honor the top salespeople of last year. We're expecting 125 employees and their guests. We're having a launch party to announce our newest product. We're hoping for 1,000 people. [MUSIC]
